The time has come.
Just a little paperwork ,
to save your date.
You're
ready.
You can do it.
I can do it.
We can do it.
Let's Do This!
YES.
Your photography services package is approved.
Your authorization, will start us moving forward.
So, I will need your endorsement on this agreement.
Then, you will have the peace of mind ,
that I have you covered 100%.
Certainly, there is no better feeling, than
delivering excellent results for a client.
Soon, we will get together
and you can start
enjoying the benefits of
collaborating on your
photography
with me.
​
Postponements:
Our studio will be honoring our client’s wishes to change/postpone dates without penalty.
COVID-19 is not anyone’s fault, and as such, we will be allowing clients to move their date (ideally within 2024). All future dates are subject to availability, and weekdays are encouraged.
There are no refunds, but there are also no penalties.
Hopefully knowing what our studio is doing ,will help in your own response to this crisis.
Covid-19 waiver: It's not my fault ,if anyone gets sick.
I am acknowledging that an inherent risk of exposure to
viruses exists in any public place where people are present.
I cannot be held legally responsible for people getting or spreading
viruses due to participating in photos.
HEALTH HAZARDS & SAFETY: The COMPANY reserves a right to terminate coverage and leave the location of the EVENT(S) if the photographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the photographer from the COMPANY is in question. Harassment Policy, photographic coverage will terminate if a guest at the event / occasion /shoot is acting inappropriately towards the photographer.
WAIVER OF LIABILITY RELEASE By agreeing to a photography session with Laura Marie Pepsin Photography (c)LMPAG, I am hereby waiving, releasing, and discharging Laura Marie Pepsin Photography and all its affiliates, from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me or my family including my traveling to and from this event. LMPP is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children , pets , guests, visitors and for themselves and release photographer from any claims against their person or their business. Client swears that each person is participating voluntarily in the said photography session and forfeit all right to bring a suit against Laura Marie Pepsin Photography for any reason. LMPP LMPAG is not responsible for uncooperative parties. It is understood that the behavior of children , pets, guests is unpredictable, however, photographer is not liable if participants, visitors, guests do not cooperate during sessions.
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Photoshoot Photography contract
In Studio or on Location - Session- Event - Occasion - Wedding
This Agreement is made effective for all purposes in all respects as of __________________________ (current date) by and between ___photographer, __________________________________________________________________________
(c)Lauramarie Pepsin Art Galleries
Laura Marie Photography
407 361 2342 mobile
Office Phone & Address : _________________________________________________________________________, hereinafter referred to as “the COMPANY” and _____________________________________________________________________________________________, hereinafter referred to as “The CLIENT” relating to the event(s) detailed below, hereinafter referred to as “The EVENT(S).
ENTIRE AGREEMENT: This agreement contains the entire understanding between the COMPANY and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties. In the event that any part of this agreement is found to be invalid or unenforceable, the remainder of this agreement shall remain valid and enforceable. Any agreement to waive one or more provisions of this agreement or any failure by one or both parties to enforce a provision of this agreement shall not constitute a waiver of any other portion or provision of this agreement. ______________________________________________________________
RESERVATION: A signed contract and retainer fee are required to reserve the dates and times of the EVENT(S). If the EVENT(S) are rescheduled, postponed, or cancelled; or if there is a breach of contract by the CLIENT, the retainer fee is non-refundable and shall be liquidated damages to THE COMPANY. The CLIENT shall also be responsible for payment for any of the COMPANY’s materials charges incurred up to time of cancellation. ___________________________________________________
EVENT SCHEDULE: The client agrees to confirm the schedule one-week prior to the EVENT(S). Or within time agreed _________weeks. Notification of any changes in schedule or location must be made in a timely manner and confirmation of receipt must be obtained from the COMPANY by the CLIENT. _____________________ ______________________________________________________________________________________________
HEALTH HAZARDS & SAFETY: The COMPANY reserves a right to terminate coverage and leave the location of the EVENT(S) if the photographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the photographer from the COMPANY is in question. Harassment Policy, photographic coverage will terminate if a guest at the event / occasion /shoot is acting inappropriately towards the photographer.
____________________________________________________________________________
Covid-19 waiver: The COMPANY is not at fault ,if anyone gets sick.
I am acknowledging that an inherent risk of exposure to
viruses exists in any public place where people are present.
The COMPANY cannot be held legally responsible for people getting or spreading
viruses due to participating in photos. __________________________________________
SHOOTING TIME / ADDITIONS: The CLIENT and the COMPANY agree that cooperation and punctuality are essential to accomplish the goals and wishes of all parties. Shooting commences at the scheduled start time and ends at the scheduled end time. If the CLIENT does not arrive at the appointed time for the EVENT(S), shooting will commence at the scheduled start time and end at the scheduled end time. All additional time beyond the scheduled end time will be billed to the CLIENT.
__________________________________________________________________________
EXPENSES INCURRED: When applicable, the CLIENT is responsible for all travel, accommodation, meal, transport and parking costs unless provided by the CLIENT.
TRAVEL EXPENSES: All travel expenses are based on the distance between the EVENT location(s) and the COMPANY studio address. For all EVENT(S), the first __ miles roundtrip of travel are included. All miles in excess of ____ miles roundtrip are charged at $__.____ per mile.
________________________________________________________________________
RESPONSIBILITIES: The COMPANY is not responsible for compromised coverage due to causes beyond the control of the COMPANY including but not limited to obtrusive guests, lateness of the CLIENT or guests, weather conditions, schedule complications, incorrect addresses provided to the COMPANY, rendering of decorations, or restrictions of the locations. The COMPANY is not responsible for backgrounds or lighting conditions which may negatively impact or restrict the photo coverage, ie. DJ lighting, laser light shows, disco lighting, stage lighting, or refusal to allow photographer to set up appropriate lighting deemed necessary to achieve optimum results based on the photographer’s expert advice.
______________________________________________________________________________ __________________________________________________________________________________________.
The COMPANY is not held liable for missed coverage of any part of the EVENT(S). The COMPANY will not be held accountable for failure to deliver images of any individuals or any objects at the EVENT(S).___________________________________________
VENUE AND LOCATION LIMITATIONS: The COMPANY is limited by the rules and guidelines of the location(s) and site management. The CLIENT agrees to accept the technical results of their imposition on the COMPANY. Negotiation with the officials for moderation of guidelines is the CLIENT’s responsibility; the COMPANY will offer technical recommendations only. _________________________________________
PERMITS: The CLIENT is responsible for acquiring all permits and necessary permission for all locations on which the COMPANY will be performing services.
______________________________________________________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________
FILM and COPYRIGHTS: The photographs produced by the COMPANY are protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without the COMPANY’s explicitly written permission. If the CLIENT has purchased an “Image DVD” from the COMPANY, upon final payment by the CLIENT, limited copyright ownership of the resulting images will be transferred to the CLIENT. If the CLIENT has purchased an “Image DVD” from the COMPANY, the COMPANY grants the CLIENT permission to share the images on social networking websites, with family and friends, and on vendor websites as long as the images remain unaltered and textual credit is explicitly given to the COMPANY. The CLIENT must obtain written permission from the COMPANY prior to publishing or selling the photographs.
________________________________________________________________________________
Reproduction Policy clients restricted from reproducing the company’s work without the company’s permission.
MODEL RELEASE: The CLIENT hereby assigns the COMPANY the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising, educational and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same without restriction. The CLIENT releases all claim to profits that may arise from use of images. Model Release Form, the model "releases" the rights to the specific images that were used. This means the model acknowledges and agrees that the artist can do anything they would like with the photos, including publish, republish, distribute, edit, change, etc., unless the model would specifically like to include certain restrictions. If so, there is a space for the model to describe what those restrictions would be.______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ The images provided to the CLIENT are licensed to the CLIENT for personal purposes only. Including but not limited to printing, copying, social media sharing, web sharing. The end use does not include use that results in financial gain by the CLIENT including but not limited to advertising, stock photography sales, print sales for profit, printed merchandise sold for profit, or resale of any nature. The CLIENT may not alter or edit images provided by the COMPANY in any way for public sharing including but not limited to social media apps and filters.
LIMIT OF LIABILITY: In the unlikely event that the assigned photographer from the COMPANY is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond the control of the COMPANY, the COMPANY will make every effort to secure a replacement. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the EVENT(S).
In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond the COMPANY’s control, including but not limited to camera, hard drive, or equipment malfunction, the COMPANY liability is limited to the return of all payments received for the EVENT(S). The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals. The COMPANY is not liable for the loss of images beyond the lesser of the final delivery of all products included in the package or one year.
_____________________________________________________________________________
CAPTURE AND DELIVERY: The COMPANY is not liable to deliver every image taken at the event. The determination of images delivered to the CLIENT is left to the discretion of the COMPANY.
____________________________________________________________
POST PRODUCTION AND EDITING: The final post production and editing styles, effects, and overall look of the images are left to the discretion of the COMPANY. _____________________________________________________________________
PAYMENT SCHEDULE: The aforementioned ____________________% non-refundable retainer fee is due at the time of signing of agreement. The remaining balance is payable in full prior to or the day of the EVENT(S) or as mutually agreed by CLIENT & COMPANY _____________________________________________________________________________________________ In the event the CLIENT fails to remit payment as specified, by the time agreed between CLIENT and COMPANY ______________________________________________________________________________________________________________________________________________________________________________________________the COMPANY shall have the right to immediately terminate this agreement with no further obligation, retain any monies already paid, and not attend the EVENT(S). Returned checks will be assessed a $_________________________ non-sufficient funds fee.
A daily late payment fee of ___________________________% of the balance owed__________________________ will be charged to the CLIENT by the COMPANY until payment is completed.
PRICING: Services or merchandise not included in this initial contract will be sold at the current price when the order is placed. All prices are subject to change at any time without notice. Credit vouchers have no intrinsic cash value and may only be applied toward merchandise purchased from the COMPANY.
Photographer / COMPANY _x____________________________________________________
CLIENT __x_________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Date _____________________________________________________________________
CLIENT name(s)___________________________________________________________________________________________________________________________________________________________________
Address(S) home & work _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________emails, websites, social media __________________________________________________________________________________________________________________________________________________________________________
Phone(s) mobile & home ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Venue ,location ,name ,address ,phone, contacts, email, website, social media links ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Participants, models, actors
Time Required
per shoot ,will be determined by:
* studio set-up and break down
• lighting
• backdrops
* Seating & Furniture
* complexity of set-up
•spatial requirements
•Transportation of equipment to shoot location [if out of studio]
•Transportation of equipment ,props ,costumes , models to :
•the outdoors/ outside /or to other room(s)
if more than one room is required for shoot ,
transportation from outdoors to inside studio
in case of change in weather conditions
or unexpected circumstances requiring movement of shoot location
• scenery
• props
• costumes
• wardrobe changes
•Model cooperation
•Model behavior and habits
•Model attitude
•Model -Group - Couple - children - pets behavior and habits
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Postponements:
Our studio will be honoring our client’s wishes to change/postpone dates without penalty.
COVID-19 is not anyone’s fault, and as such, we will be allowing clients to move their date (ideally within 2024). All future dates are subject to availability, and weekdays are encouraged.
There are no refunds, but there are also no penalties.
_______________________________________________________
Hopefully knowing what our studio is doing, will help in your own response to this crisis.
Covid-19 waiver: It's not my fault, if anyone gets sick.
I am acknowledging that an inherent risk of exposure to
viruses exists in any public place where people are present.
I cannot be held legally responsible for people getting or spreading
viruses due to participating in photos.
_______________________________________________________________________
HEALTH HAZARDS & SAFETY: The COMPANY reserves a right to terminate coverage and leave the location of the EVENT(S) if the photographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the photographer from the COMPANY is in question. Harassment Policy, photographic coverage will terminate if a guest at the event / occasion /shoot is acting inappropriately towards the photographer.
________________________________________________________________________
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