You are planning an occasion.
Now that you've come this far
you know without a doubt that
I am truly dedicated to making your
event or session a success on your special day.
Let's make this a success together !
LET's begin
your Consultation.
LET'S DO THIS !
CONTACT US.
I will walk through this process with you.
Together we will create a spectacular photo shoot.
Contact me
to Request a Consultation.
BASIC PARTY PLANNER TIMELINE.
WHAT YOU NEED
TO HAVE A
SUCCESSFUL PHOTO SHOOT.
FIRST : Being prepared with information.
Corporate event ?
Family Event?
Reunion?
Anniversary?
Birthday?
Engagement party?
Rehearsal party?
Celebration of Life?
Funeral?
Senior celebration?
Teen milestone?
Award celebration?
Shooting on location in your office ?
Keep in mind we have a few details to consider.
I would like it if I could get a phone photo from you,
of the area to evaluate the lighting conditions in advance of my visit to your premises.
Have you decided on using a backdrop so that everyone has the same portrait background,
or will each employee be at their own desk ?
or do you have a location chosen for the individual portraits ?
Most likely I will be bringing with me ,some daylight lighting and flashes with a grid & beauty dish lighting.
Will we be taking a group photo ? Inside or outdoors?
Will there be photos of the interior, various rooms and exterior of the building?
Let’s shoot your office today.
You need the help of a great photographer
to attract more business.
Clients who hire a photographer, Stores ,Businesses, Industry , Services
attract more clients ,with stunning photos of their exterior ,their products ,their interior ,their team.
Corporate or Private.
Event.Party.Banquet.
Timeline.Planner.Checklist.
Client , company name
Who’s ordering the photos?
Who needs the photos?
is it business ,promotional, ceremony
, or personal ,friends , family ,
party ,occasion .
Who’s doing what with the photos?
Are there sponsors or advertisers?
and will the event be repeated yearly, monthly?
Will my photos be used to promote another
event?
Are the photos for internal company use,
like a yearbook,
employee of the month,
anniversary, awards, ceremony, newsletter,
advertising, marketing, product promotion?
Who’s
attending?
How many?
Are there brand names involved?
Will there be product photography?
gifts, giveaways ,products,signs,programs,
flyers related to the sponsor? Or brand?
Location of venue , type of venue , size of venue ,
indoors ,outdoors.
Is there food service , music ,dancing ,
DJ , stage , will there be speeches , awards,
entertainment ?
Will guests be milling about or mostly seated?
Will there be access to pre planning of venue
, set up , decorating , event staff getting ready ,
pre meetings ? food preparation,music , stage setting up.
Timeline of scheduled events.
MAKE NOTES.
Prepare a rough idea of the timeline.
Include exceptions ,
is anyone arriving late or leaving early ,
allow time for spontaneous arrivals , meetings
, phone calls ,appointments.
Timeline of scheduled events.
Manager , planner , boss arrival time.
guests ,employees arrival time.
Save a parking space for the photographer
, equipment will be carried , transported.
Are there loading zone restrictions in front of the venue?
Are there stairs or elevators?
How far is the parking from the event ?
Is it a parking garage?
Is a parking APP NEEDED to pay for parking?
Do you need to add the photographer to your parking APP
or Guest parking permissions?
In advance please notify
security ,receptionist, manager,
of the photographers arrival
Photographer arrival time.
Be sure to have your employees schedules
cleared and decide on the order in which you
want to shoot them.
Have a list of their names prepared
in shooting order for the photographer
and for the portfolio , presentation.
Practice posing in the mirror
to ensure that clothing lays neatly.
Do you have to rearrange furniture?
Have a mental picture prepared for the group shots.
Plan enough time for the setting up and rearranging.
Plan enough space for shooting the group.
Plan enough space for the portrait areas.
Try to have an idea where to shoot the portraits.
In advance of the photographers arrival,
clear the area of clutter , wires, boxes , books , etc
IF YOU DO NOT WANT THE ITEMS IN THE SHOT.
The photographer will be using lights, flashes ,grids , reflectors ,umbrellas ,stands ,
tripods ,beauty dish,
and should have a table
to put gear and to work on.
Please try to plan and or
clear the space in advance
or allow ample time for the set up.
On the special day
Timing is Precious
DON’T MISS A SHOT
Assign someone to assist
the photographer ,
Designate a photo helper:
To watch the door,
To keep an eye out for special shots
to direct them to events , speeches, critical
arrival and departure times
to make sure your photographer is accurately directed
to events at correct times
To arrange group shots, allow a few minutes to gather everyone.
To guide,ask participants to wait for the photographer
at arrival and departure times
to ensure that those special moments get captured
especially if using balloons or confetti or flower petals.
surprises, cake cutting.
Make sure that everyone involved in the planning,
management & organizing ,has copies of the shot list
More things to consider for your event photos
Are there any items which need to be
included in the photos?
antiques
family mementos
collectibles
vehicles
animals
plants , trees
rooms,walls,doors
fence
gazebo
walkway,driveway
neighborhood
Lake , pond
fountain
Other service people who contribute to the event
neighbors
groundskeeper
gardener
security
doorman
maid
chef,kitchen ,staff
builder,carpenter
painter
handyman
tailor
decorator , designer
lighting technicians
Delivery person
Uber driver
chauffeur
Reviews
"It is with great pleasure that I am recommending the services of Laura Marie Pepsin Art Gallery's Photography in Saint Cloud Florida. I've been using her to photograph myself and my pets and look forward to having her photograph my family, children grandchildren ,in the photography studio. I am absolutely satisfied with her performance professionalism and ability to complete the job as requested she does an excellent job, offers great photography services, her studio's professional, pleasant, comfortable, accommodating ,easily accessible ,in the center of Saint Cloud ,we have used her for my personal events and professional projects and she has provided the photos as requested for the shoot, she performs well indoors and outdoors has great endurance in all weather conditions and situations, she did what I asked her to do and more, she is very patient great with handling the kids and pets listens to our ideas, takes directions well, does her absolute best to please customers and offers ideas and suggestions as well ,we're looking forward to having her photograph our family some more."
sincerely,
- a guy
"I recommend the services of Laura Marie Pepsin Art Gallery's Photography in Saint Cloud Florida she photographed my family, grandchildren, have been completely satisfied with her performance, professionalism ,professional studio and studio atmosphere , her ability to complete the shoot as requested ,she does an excellent job, offers great photography services, she provided the photos I requested, she is very patient, great with handling children and babies, and model wardrobe and backdrops ,listens to our needs, worked hard to please us and make us comfortable in the studio, she offers excellent ideas and suggestions as well." - review by lady
